Facilities/IT Admin- Part-Time (20hrs/week)
Position Overview:
The Facilities/IT Administrator provides essential operational support across two key areas of ministry: Facilities and Information Technology. This role ensures that church systems, spaces, and tools function smoothly and securely for staff and volunteers. The estimated pay range for this position is $18.00 - $21.00/hour.
This position splits time evenly between:
- Facilities (10 hrs/week) – Assists with room scheduling, volunteer coordination, vendor communication, and invoice management under the direction of the Facilities Director
- Information Technology (10 hrs/week) – Assists with budget and invoice tracking, vendor communication, ticket management, and equipment purchasing under the direction of the IT Director
Primary Position Responsibilities:
- Actively live out The Well's mission: helping people connect to God and each other in every neighborhood
- Adhere to The Well's Statement of Faith and actively live out the gospel
Facilities Department
- Room Management – Maintain and update room scheduling systems to ensure spaces are set up and reset according to ministry needs; assist with facility use requests and event setup coordination
- Volunteer Coordination – Support the Facilities Team in scheduling and communicating with volunteer teams for facility projects, maintenance, and events; help ensure volunteers have needed tools and materials
- Vendor Communication – Act as a point of contact for regular facility vendors (cleaning, landscaping, HVAC, pest control, etc.); assist in scheduling service calls and tracking completion of work orders
- Invoice Management – Collect and submit invoices for processing; track budget allocations for Facilities expenses; assist with purchase orders and account coding
- General Support – Help monitor inventory of facility supplies and reorder as directed, and manage incoming facility requests from staff
Information Technology
- Ticket Management – Monitor and triage incoming IT support requests in ClickUp (or other ticketing tools); respond to Tier 1 issues and escalate higher-level problems to the IT Team when needed
- Vendor Coordination – Maintain regular communication with IT vendors (Canon, Meraki, Mosyle, NinjaOne, 3CX, etc.); assist with scheduling service calls, renewals, and warranty tracking
- Budget & Invoice Tracking – Process and track IT-related invoices; verify charges against quotes or contracts; assist with budget reconciliation and expense reporting
- Equipment Purchasing & Inventory – Support ordering and receiving of technology equipment and accessories; update asset inventory records; prepare and organize devices for staff use or return
- User & Access Support – Assist with user onboarding and off-boarding tasks (Google Workspace accounts, Mosyle enrollments, 3CX extensions, etc); ensure documentation is kept current
- Documentation & Reporting – Update IT SOPs, system inventories, and license records in ClickUp or shared documentation; provide status updates during team check-ins
- Be a positive voice and influence for staff and leadership of The Well
- Occasional evening and/or weekend hours for meetings or ministry events may be necessary
To apply for this position please send your resume to hr@thewellcommunity.org
Posted on October 29, 2025